Kitabcha
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People & money · Kitabcha help

Add customers and suppliers and read their balances

Create people, search and filter accounts, understand green and crimson balances, and download individual statements.

Updated 27 October 2026 · Web, Android & iPhone

Kitabcha customers: Add a customer; Record a transaction; Current balance; Individual PDF report. Red arrows, circles and rectangles identify the controls.
Select the image to open the full-size screenshot. Fictional sample business.
  1. Add a customer
  2. Record a transaction
  3. Current balance
  4. Individual PDF report

Add a person

  1. Open Customers or Suppliers. Select “Add customer” or “Add supplier”.
  2. Enter the name and, if available, the phone number with country code. Add a photo or notes when useful, then save.
  3. Use the existing person when their phone number is already registered in that Kitabcha. Do not create a second account to record another transaction with the same person.
Kitabcha add person: Name; Save the person. Red arrows, circles and rectangles identify the controls.
Select the image to open the full-size screenshot. Fictional sample business.
  1. Name
  2. Save the person

Understand the balance

  1. “You will receive” means the other person owes your business. “You will give” means your business owes the other person. Read the wording as well as the color.
  2. For example, a 600 AFN credit sale followed by a 200 AFN payment leaves 400 AFN to receive. A 1,600 AFN unpaid purchase leaves 1,600 AFN to give to the supplier.
  3. A supplier can legitimately have a receivable balance after an advance payment, refund or retained payment on a cancelled purchase. Check the records instead of changing the balance direction manually.
  4. Balances are separate for each currency. AFN, USD and IRR are not added together as if they were one currency.

Find records and share a statement

  1. Search by name or phone and use “Filter & sort” to narrow the directory. Select a person to open their records.
  2. Use Record transaction to add credit or a payment. Use New sale or New purchase for a bill with products.
  3. Select Download Report in the person’s Records section to create an individual statement. Check its date range and currencies before sharing.

Need a hand?

Tell us which step you reached and what happened. Keep sign-in codes and private business data out of public messages.

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