Kitabcha
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Enter opening balances without counting old debts twice

Bring customer and supplier debts into Kitabcha correctly, choose a starting date and avoid duplicating sales or payments.

Updated 27 October 2026 · Web, Android & iPhone

Annotated Kitabcha screenshot: Add a customer؛ Record a transaction؛ Current balance؛ Individual PDF report. Red numbered arrows, circles and rectangles highlight the controls.
Select the image to open the full-size screenshot. Fictional sample business.
  1. Add a customer
  2. Record a transaction
  3. Current balance
  4. Individual PDF report

Choose your starting point

  1. Choose the date from which you will record new activity in Kitabcha. Reconcile the old notebook first.
  2. List the amounts each customer and supplier owes or is owed, separately for every currency. Do not add unlike currencies.

Enter an opening balance

  1. Open or create the person, then use their Opening balance action. Choose You will receive if they owe your business, or You will give if your business owes them.
  2. Enter the amount, currency and opening date, then review and save. If an opening record already exists, open it to edit instead of adding another.
  3. An opening balance represents an existing debt. Do not also create a new sale, purchase or credit entry for the same old amount.
Annotated Kitabcha screenshot: Enter the opening balance. Red numbered arrows, circles and rectangles highlight the controls.
Select the image to open the full-size screenshot. Fictional sample business.
  1. Enter the opening balance

Import several balances

  1. For many people, open Settings → Import your Kitabcha and download the CSV template. Follow its columns and preview the entries before accepting.
  2. Check phone numbers, currencies and balance direction. Import once, then compare a few individual accounts to the original notebook.
Annotated Kitabcha screenshot: Save the person. Red numbered arrows, circles and rectangles highlight the controls.
Select the image to open the full-size screenshot. Fictional sample business.
  1. Save the person

Check a later payment

  1. A 500 AFN opening receivable followed by a 200 AFN payment leaves 300 AFN to receive. The old 500 AFN is not a new sale this period.
  2. Keep an original copy of your opening figures and document corrections. If a balance is wrong, check for duplicate imports before changing transactions.

Need a hand?

Tell us which step you reached, your device and what happened. Never share sign-in codes or private records in public messages.

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